2026-27 SCHOOL YEAR

POSITION:	Secretary IV, School Building Office Manager
SCHEDULE:	8 hours per day; 7:30 a.m.-4:00 p.m. (start/end times may be adjusted based on department need); Monday-Friday; 204 days (school year)
LOCATION:	Sunset Elementary
SUPERVISOR:	Building Principal(s)
POSITION TYPE:	Classified, Ongoing
COMPENSATION:	$22.26-$27.03/hour depending on comparable experience; Pay is annualized over 12 months (if hired after start of school year, spread over remaining months of fiscal year (Sept-Aug)) *Degrees eligible for a salary enhancement as follows, regardless of degree program or position with the district (cannot be stacked in the case of multiple degrees (highest degree stipend will be applied)) · AA, BA, MA degree, or PhD, adds $0.50/hour, $1.00/hour, $1.50/hour, $2.00/hour, respectively*
BENEFITS:	Medical, dental, vision, and basic life and AD&D insurance; retirement plan; deferred compensation (DRS and TSA); paid holidays; paid leave
QUALIFICATIONS:	Must have a high school diploma or equivalent; Minimum of two years office management training and/or and related work experience required; Type and/or keyboard accurately at 55 adjusted wpm; Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook; Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions; Cash register and ten-key competency in speed and accuracy preferred; Bookkeeping experience preferred; Washington state driver’s license; WSP/FBI criminal history background clearance Testing to be used to determine knowledge of pertinent skills

POSITION: Secretary IV, School Building Office Manager

GENERAL DESCRIPTION

The school office manager coordinates work of office staff. Serves as administrative assistant to the building principal(s). Acts as a liaison between principal(s) and staff, students, parents/guardians, and the community, providing clear communications as directed by administration.

DUTIES AND RESPONSIBILITIES

A secretary hired for this assignment may perform all or some of the responsibilities defined below.

Be thoroughly familiar with the operation of the school
Manage daily school operations, including building security
Greet visitors, staff, and students both in person and via phone, in a friendly and professional manner
Respond to questions and requests from staff, students, parents and supervisors in a positive and professional manner both in person and via phone providing a high level of customer service
Monitor building budget expenditures and reconcile accounts with district transaction reports
Greet and welcome substitutes daily, providing direction and guidance. Process necessary substitute information daily. Perform sub-calling duties in cooperation with substitute coordinator when necessary. Coordinate building coverage if subs are not available.
Edit, design, and distribute school newsletter/communications
Process credit card transactions, purchase orders and check requests; track orders, receive shipments and submit forms for payment. Inventory and maintain building supplies.
Perform all clerical work as assigned by the principal(s)
Train office staff and student office assistants and coordinate the office workload
Maintain current student information and schedules in student records management database and student cumulative and confidential files, or assist the registrar as necessary at the secondary level
Register new students and withdraw exiting students, processing paperwork and entering data in student information system, or assist the registrar as necessary at the secondary level
Enter, compile and generate data for required reports upon request
Prepare, track, and submit payroll documentation
Establish and maintain electronic and manual filing systems, following state records retention guidelines
Distribute building keys and maintain accurate records of same
Investigate and resolve discrepancies and problems in student records database
Arrange for distribution of incoming mail and community publicity items
Use two-way radios to maintain contact within building as needed
Operate and ensure maintenance of office equipment, including copy machines, computers and printers
Assist with health room duties. Administer medications pursuant to Board policy and pursuant to state and federal law.
Update and maintain building website and calendars
May provide support for after-hours events as needed
Use cash receipting system (currently InTouch) to process student fees, fines and receipts; generate reports to meet audit requirements as required
Process ASB transactions including purchase orders, and warrant vouchers on ASB funds. Supervise student ASB officers with recordkeeping duties as needed.
Enter and monitor student fees in the cash receipting system; run daily reports; complete daily deposits, and email parents/guardians regarding status of unpaid fees
Provide a high level of customer service
Handle confidential information with integrity and discretion
Other duties as assigned

Each of the positions at the specific school serves as one unit of the whole team, and as such, is subject to assignment to tasks in other areas as directed within the classification.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to independently make decisions that align with district policy and administrator expectations
Ability to organize and accomplish a variety of responsibilities independently with limited direction, often under stressful conditions and with regular interruptions
Maintain an attitude of helpfulness, flexibility, and professionalism, and provide excellent customer service to students, staff and public in a confidential and ethical manner
Ability to work collaboratively as part of the school office team and maintain positive relationships with students, parents, co-workers, and patrons
Ability to maintain confidentiality
Ability to supervise and interact with students in a positive and professional manner
Ability to remain calm in times of high stress
Possess clerical skills with solid technology background, including Google Drive, database management and Microsoft Office proficiency (Word, Excel, Outlook, and Publisher); proficiency with Skyward preferred
Demonstrate appropriate computer skills, including the ability to create and modify documents and to adapt to new technologies
Ability to operate standard office equipment
Respect confidential nature of student information and avoid sharing of information regarding students
Must have knowledge of, or demonstrated ability to, learn district-approved record keeping and reporting systems
Demonstrated ability to work with people in a positive manner
Must demonstrate effective organizational skills and demonstrate ability to effectively meet timelines

MENTAL DEMANDS

Required to work independently, often under stressful conditions with frequent interruptions
Required to work with a wide range of vendor, staff, student, and public behaviors and needs in a positive and service-oriented manner
May experience shifts in work schedule according to district needs
May occasionally deal with distraught or difficult students, staff and/or members of the public

PHYSICAL DEMANDS

Ability to lift up to 45 pounds
Amount of sitting, standing and walking may vary depending on assignments. Generally, the job requires 60% sitting, 20% walking, and 20% standing.
The usual and customary methods of performing the job's functions require the following physical demands: the employee frequently will stand and walk and use hands for repetitive grasping and significant fine finger dexterity. The employee is frequently required to sit, bend at neck and back, use hands to push/pull and lift/carry; squat, kneel, climb stairs or ladders, reach overhead, lift overhead, and knee stand.

REQUIRED QUALIFICATIONS

Must have a high school diploma or equivalent
Minimum of two years office management training and/or and related work experience required
Type and/or keyboard accurately at 55 adjusted wpm*
Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook*
Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*
Cash register and ten-key competency in speed and accuracy preferred
Bookkeeping experience preferred

*Testing to be used to determine knowledge of pertinent skills

TERMS OF EMPLOYMENT

Secretarial Classification on Public School Employees of Cheney Salary Schedule
School year position: 212 workdays at middle school, 204 workdays at elementary school; 8 hours per day

CLEARANCES

WSP/FBI criminal history background clearance

EVALUATION

The employee shall be evaluated per the terms of the Public School Employees (PSE) Collective Bargaining Agreement by the building principal, department director, or designee. The process shall include an evaluation of the employee’s performance of the above Duties and Responsibilities and Knowledge, Skills and Abilities.

CONTINUING EDUCATION/TRAINING

Must complete school safety training within thirty (30) calendar days from hire date and annually thereafter
Must acquire and maintain CPR/First Aid card within sixty (60) calendar days from hire date and as scheduled thereafter
Attend designated trainings as specified by supervisor and/or department director in order to maintain knowledge/skills

HISTORY

Job description and format updated: January 2022

CLASSIFICATION:

Secretarial/Clerical

LOCATION:

Sunset

REPORTING

RELATIONSHIPS:

Position is supervised and evaluated by the building principal(s)

COMPENSATION:

Placement on the PSEC Salary Schedule

REPRESENTATION:

Public School Employees of Cheney (PSEC) a local chapter of Public School Employees Union (PSE) SEIU Local 1948

Cheney Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, economic status, pregnancy, familial status, marital status, disability, or the use of a trained guide dog or service animal, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions: Title IX/Chapter 28A.640 Officer/Civil Rights Compliance Coordinator/ADA Coordinator - Brett Hale, Assistant Superintendent, Cheney School District, 12414 S. Andrus Rd. Cheney, WA 99004 Phone: (509) 559-4550; Section 504 Coordinator - Franklin Day, Director of Student Support Services, Cheney School District, 12414 S. Andrus Rd., Cheney, WA 99004 Phone: (509) 559-4507.

EQUAL OPPORTUNITY EMPLOYER